Welcome to the Office Portal

On the following pages you will find forms for:

🍕 Toast, HotSchedules & Checkout Weekly Scrub 🍕

This form should be submitted every week before 10AM on Mondays.

Don't forget...

• Verify employees are correctly entered into the checkout on each day
• Keep a close eye out for accurate clock ins and outs
• Correct anything that doesn’t match in Toast & Paylocity

🍕 New Hires 🍕

Pretty self-explanatory. You hired someone! That is great. Use this form to send the Office Team their info.

Don't forget...

• The name that you enter into the portal comes from the employee’s I9 documents
• The hire date should be the day the employee completes their orientation, this is also the same day the I9 must be completed and I9 documents must be presented
• Make sure you get the entire, completed employee folder to the Office Team on the day of the employee’s orientation
• Detail the dollar amount associated with each of the rates for the employee    

🍕 Salary Portals 🍕

Use salaried portals for salaried new hires and salaried rate changes for store level employees only. For management company changes, please email Adam & Jan and do NOT submit a portal.

• The name that you enter into the portal comes from the employee’s I9 documents
• The hire date should be the day the employee completes their orientation, this is also the same day the I9 must be completed and I9 documents must be presented
• Make sure you get the entire, completed employee folder to the Office Team on the day of the employee’s orientation
• Raises may only be effective on Mondays

🍕 Job Code Changes 🍕

Do you need any job codes added or removed for an employee? Please use this form to submit these changes to the Office Team.

Don't forget...

• Add all of these codes into Toast accurately before submitting this portal

🍕 Raise Requests 🍕

Enter any changes to rates here!

Don't forget...

• In Toast, the effective date will appear in the bottom left under all of the employees codes once you start entering the rate in the raise box, this date must match the effective date in the portal
• Raises may only be effective on Mondays
• Raises must be entered before the payroll they are effective has been processed

🍕 Status Changes 🍕

Use this form to let us know if employees are, changing full/part-time status, going on leave, moving to reserves, or leaving Home Slice.

Don't forget...

• Status changes need to be sent through via portal before they happen if at all possible
• Enter into the notes why an employee is leaving and why they are not eligible for rehire if applicable
• If an employee is moving to reserve, going on leave, moving to part time or leaving Home Slice this will affect their insurance and could leave the employee with a balance so please communicate these changes ASAP

🍕 Repairs & Maintenance / Supplies & Retail 🍕

Use either the North Loop or South Congress forms to submit requests for repairs, maintenance, supplies, and retail.

• Please use the portal for ALL retail & supplies requests
• Detail any specifics in the notes, links are helpful, if you want a specific brand please indicate which one

🍕 Printer - New & Replacement Request 🍕

Need to report and/or request a replacement printer for your store? Then this is your form. In the meantime, please be aware of the following:

Backup printers are available in each store for temporary use.

It can take up to 3 business days for a new or replacement printer to be delivered to your store.

If you need a permanent printer sooner than that or no backups are available, please fill out this form and send Inna and Adam a message in the #tech Slack channel.

🍕 G-SUITE/SLACK Request Form 🍕

This is for any new managers and/or staff that require access to our Home Slice G-Suite (email and Drive), Slack, and or Blogger account. The form is pretty straight forward.

Please allow up to 3 business days for new accounts to be created.

If an employee needs access to your store specific Blogger account, an invite from the store’s GM needs to be sent to employee’s HSP email once it has been created.